Job Title – Facilities Executive

Location: Mexico (Onsite; 8am to 5pm)

Reporting Manager: Project Manager

Role Summary:

The Facilities Coordinator ensures smooth office operations by managing maintenance, vendors, and workplace services. This role supports office logistics, safety compliance, and employee experience. Responsibilities include overseeing building services, supplies, space planning, and budgeting.

• Oversee maintenance and repair of office equipment, furniture, and infrastructure
• Coordinate with vendors for cleaning, security, HVAC, and other building services
• Ensure compliance with local health, safety, and building regulations
• Support space planning, seating arrangements, and workplace moves
• Manage office supplies inventory and procurement
• Coordinate mail, courier, and logistics services
• Oversee reception services and meeting room management
• Support company events, visitor logistics, and employee engagement activities
• Manage vendor contracts, invoices, and service-level agreements
• Track and report facilities budget and expenses
• Negotiate with providers to ensure cost-effectiveness and quality
• Monitor workplace safety standards and emergency preparedness
• Maintain records related to inspections, permits, and compliance requirements
• Act as liaison with property management and external authorities when needed

• Excellent communication skills in English, both verbal and written
• Proactive and detail-oriented
• Strong interpersonal and vendor management skills
• Ability to work independently and collaboratively
• Service-oriented mindset with focus on employee experience

• Bachelor’s degree in Administration, Facilities Management, Industrial Engineering, or related field
• 1-2 years of experience in facilities coordination, office management, or workplace operations
• Strong organizational and multitasking skills
• Knowledge of local regulations (NOMs, Public Safety, health & safety).
• Proficient in MS Office Suite and familiar with workplace management tools.
• Excellent communication and problem-solving abilities
• Advanced English (written and spoken)

Vision, Dental, Medical, PTO etc.

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

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