Job Title – Executive Assistant

Location: Mexico (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)

Reporting Manager: Project Manager

Role Summary:

Work as an Executive Assistant supporting a Global Legal Department, working with directors and their assistants to manage scheduling and communication in a fast-paced environment. This role requires strong organization, attention to detail, and a passion for executive support.

• Coordinate and schedule meetings, ensuring seamless communication between directors and their teams.
• Manage and send call invitations, proactively resolving scheduling conflicts.
• Work closely with department executives and their assistants to facilitate smooth operations.
• Assist with documentation, reporting, and internal communications as needed.
• Identify opportunities to enhance efficiency in scheduling and administrative workflows.

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); experience with calendar management tools is a plus.
• Excellent spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
• High level of accuracy and organization in handling scheduling and administrative tasks.
• Proactive mindset with the ability to anticipate scheduling conflicts and propose solutions.

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

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